How to use the Event Coordinator agent skill (persona-event-coordinator)

What is an agent skill and what does this one do?

An agent skill is a folder containing a SKILL.md file that gives an AI agent instructions for a specific job. When the skill is loaded, the agent follows those instructions when a matching request comes in.

This skill sets the agent up as an event coordinator. Its instructions tell the agent to create calendar entries with location and attendee lists, prepare materials and upload them to Google Drive, send invitation emails through Gmail with event details and links, announce updates in Chat spaces, and log RSVPs and logistics in Google Sheets. It also points to three related workflows: meeting prep, file announcements and a weekly digest.

What you need before installing

The skill only describes commands. It cannot work without the gws command-line tool installed and authenticated, and it needs authenticated Google Workspace access for Calendar, Gmail, Drive, Chat and Sheets.

The skill also depends on five companion skills: gws-calendar, gws-gmail, gws-drive, gws-chat and gws-sheets. The skill text says to load these utility skills so the agent can operate as this persona.

• gws command-line tool (the skill lists gws as its required binary)
• Authenticated access to Google Calendar, Gmail, Drive, Chat and Sheets
• The five dependent skills: gws-calendar, gws-gmail, gws-drive, gws-chat, gws-sheets

Install the Event Coordinator skill

Download the skill ZIP from this page. Then choose one of two routes.

For Claude Code, unzip the file into your personal skills folder ~/.claude/skills/, or into a project's .claude/skills/ folder if you want the skill limited to that project.

In the Claude apps, you can instead upload the ZIP under Settings → Capabilities → Skills.

• Personal install: unzip into ~/.claude/skills/
• Project install: unzip into the project's .claude/skills/ folder
• Claude apps: upload the ZIP under Settings → Capabilities → Skills

Trigger the skill with natural requests

You do not need special syntax. Describe the event in plain language and say what you want done. The agent uses the skill's instructions when the request is about planning, scheduling, inviting or tracking an event.

Be specific about who, when and where. The more details you give (date, location, attendee list, the sheet where RSVPs should go), the fewer follow-up questions the agent needs to ask.

• "Schedule a 90-minute planning meeting for the spring workshop next Tuesday at 10am in Room 4, with Priya, Sam and Lee invited."
• "Draft invitations for the June conference and send them to the attendee list in the 'Speakers' sheet after I review the text."
• "Log each RSVP reply in the 'Workshop RSVPs' sheet and tell me how many people have confirmed."
• "Create a dedicated calendar for the Q3 webinar series and add the next 30 days of sessions."

Commands the skill uses

The skill names specific gws commands. These are the commands the agent is told to use, so you can recognise them in its output.

Use the agenda command for long-range planning, and add the attendee flag more than once when inviting a group.

• gws calendar +insert: create an event with location and attendees
• gws calendar +agenda --days 30: view events over a longer window for planning
• gws drive +upload: upload event materials to Google Drive
• gws gmail +send: send invitation emails with event details and links
• gws sheets +append: record RSVPs and logistics in a sheet
• gws workflow +meeting-prep, +file-announce, +weekly-digest: related helper workflows

Safety: scripts and network access

This skill runs scripts and uses the network. It can create calendar events, send emails and post Chat messages on your behalf, using the Google accounts you have authenticated.

Review drafts before anything goes out. The skill can email attendees directly, so a mistake in an invitation reaches real people. Ask the agent to show you the recipient list and message text first, and keep bulk sends under your own control.

• Confirm recipients and message text before the agent sends email or posts to Chat
• Check which Google account the gws tool is authenticated with
• Keep a dedicated calendar per event series to make changes easier to find and undo

Tips for better results

Use one calendar per major event series so that its sessions and invitations stay separate from your other work.

For a group invitation, the skill's instructions say to use the attendee flag several times on the insert command, rather than listing people in one value.

• Create a dedicated calendar for each major event series
• Use --attendee more than once on gws calendar +insert for bulk invites
• Use gws calendar +agenda --days 30 when planning further ahead